Historical annual reports can be found at the Charity Commission Web Site. The latest is reproduced below

DORRIDGE VILLAGE HALL ASSOCIATION

(REGISTERED CHARITY NO 506221)

ANNUAL REPORT AND FINANCIAL STATEMENTS 31 MARCH 2023

REFERENCE AND ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 31 MARCH 2023

Charity Name and Number

Dorridge Village Hall Association – Registered Charity Number 506221

Management Committee and Charity Trustees

Barbara Massey Hon Chair and Regular Hall Bookings Jacqueline Edwards Hon Treasurer

Pat Gardner Hon Secretary

Jane Thompson Private Hall Bookings

Christine Price Support and Meeting Room Bookings Bob Tabb Hall Maintenance

Ed Matthews Co-opted member of Executive Committee

Rebekah Bennett Geoff Wright Hazel Wright Paul Ogden

Pat Lawrence Victoria Ellery -Jones Belinda Piasecki

REPORT TO THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2023

Dorridge Village Hall has continued to be used for the benefit of the community who have made full use of the facilities post Covid.

REGULAR BOOKINGS

Main Hall

The Main Hall was regularly hired during the week except for Wednesdays afternoon, although this slot was used during September, October and November for Pantomime rehearsals. Friday afternoon has become free since January.

We still retained throughout the year keep fit classes, yoga, Zumba, Dancing, Pilates, Clubbercise, bootcamp, ballroom dancing , drama sessions, several badminton groups, pickleball games, short mat bowling and children’s nursery groups during the week on a regular basis.

Private Bookings

The Main Hall has been in much demand at the weekends.

There were Childrens Parties 72, Family Parties 7, Adult Parties 17, Music Workshop 1, Lions Walk Base 1, Defib sessions 3, Concert 1, Dance Festivals 6, Fund Raiser 1 ,Awards Evening 1,

Sales 9, Psychic Evening 1, Community Event 10, Weddings 2, Engagement 1, Dance Practice 1, Christadelphians most Sundays.

MEETING ROOM

The Meeting Room is proving to be a useful area. It remains reasonably busy with 13 regular bookings of diverse activities yoga, bridge, French classes, ukulele practicing, Strollers

rendezvous , history sessions, knitting and craft groups , children’s drama lessons , first aid mornings , an antique company have valuation days once a month and the room is also used for meetings and groups to gather. It is sometimes used in conjunction with the Main Hall as a dressing Room or just as extra space.

Report to Trustees for the Year ended 31st March 2023 MAINTENANCE

This year the Main Hall required some minor electrical work which was completed this

year.

Due to some very heavy rainstorms that we have experienced this past year we did have a few problems with the roof. Three in the Main Hall at the edge of the sky lights had to be re- leaded and the flat roof in the Foyer had to be completely replaced. All these repairs were carried out satisfactorily but have left some issues with wiring which are now on going.

Other maintenance jobs with boilers and security issues have been carried out.

The central heating thermostat in Main Hall was replaced with a programmable thermostat.

We changed our internet contract to BT for a better service and potential transition to fibre. A new router was installed in the entrance passage which will help support the security cameras. A new security monitor was put into the bar.

A 55” TV Monitor was installed permanently in the Meeting Room for the use of hirers for

presentations etc.

The Meeting Room was redecorated by AJ Decor

The curtains in the Main Hall and Stage have been replaced.

New tables and trollies to store them have been ordered to replace some of the damaged ones and will be delivered next year.

We have continued to use Mopheads cleaning services and have increased the hours since Christmas in order to maintain the cleanliness that we require.

ADMINISTRATION

A loyal team have continued to administer the Dorridge Village Hall Charity for the use of the community.

We have to thank Jackie Edwards Pat Gardener, Barbara Massey, Ed Matthews, Chris Price, Bob Tabb, Jane Thompson for their efforts in keeping DVH running so efficiently throughout the year.

Barbara Massey

Chair; Dorridge Village Hall Association

4

DORRIDGE VILLAGE HALL ASSOCIATON

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31^ MARCH 2023

Financial Review

Review of the Year

The results for the year are shown in the statement of financial activities for the year ended 31 March 2023 on page 7. The net surplus in operating activities amounted to £10,694 (2022: £9,570). The net surplus arising in the year all relates to unrestricted funds.

The Trustees consider the financial position of the Association to be satisfactory. The net current assets of £108,275 (2022: £88,985) are adequate to cover the on-going financial commitments of the charity.

Reserves Policy

The Trustees are mindful that the long-term viability of the charity requires them to retain sufficient funds to meet a portion of annual overheads and to ensure the building can be maintained to a high standard. The Association should always hold sufficient cash to cover six months overheads and in addition aim to hold additional liquid assets to bring total reserves up to £30,000. It is recognised that the level of reserves will fluctuate as money is spent on necessary repairs, maintenance and improvements.

• Estimated cost of 6 months overheads for operating hall – £25,000

• “Liquid assets" are defined as net current assets including cash less prepayments.

• At the end of March 2023 liquid assets totalled E10S,707.

Structure, Governance and Management 

Gowrnlng Document

The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated

charity.

Charity ConNltutlon

Dorridge Village Hall Association is an unincorporated association defined by its constitution

A revised constitution was adopted on 9'^ November 2017 and approved by the Charity Commission. The Management Committee has been administering the Association in accordance with this revised constitution since then.

Recruitment and appointment of Trustees

Trustees are appointed in accordance with the charity's constitution by the Management Committee at the AGM. All members of the Management Committee are to be regarded as Charity Trustees.

on Chairwoman an rustee

n Edwards, Hon Treasurer

Approved and signed on behalf of the Trustees and Management Committee on ……/. .%. …… ….

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES

OF DORRIDGE VILLAGE HALL ASSOCIATION

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2023 which are set out on pages 7 to 15

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination..

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed

WEST – Chartered Accountants Office 2, Greswolde House 197b Station Road

Knowle Solihull B93 0PU

Date………………………………

The Statement of Financial Activities includes all gains and losses recognised in the year The notes on pages 9 to 13 form part of these accounts

BALANCE SHEET AT 31 MARCH 2023

The financial statements were approved by the Trustees on . . . ….%…’. ..#.. and signed on their behalf by:

-.' –

– . .

Jacqueline Edwards, Hon. Treasurer

The notes on pages 9 to 13 form part of these accounts

DORRIDGE VILLAGE HALL ASSOCIATION

STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2023

DORRIDGE VILLAGE HALL ASSOCIATION

NOTES ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

1. Accounting Policies

   1. Basis of Accounting

      
      

      The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 (as amended by Update Bulletin 1), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Accounting Practice as it applies from 1 January 2015.

      
      

      The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value, the trustees believe that no material uncertainties exist. The financial statements are prepared in sterling which is the functional currency of the charity.

      
      

      The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

      
      

      The charity adopted SORP (FRS 102) in the current financial year.

      
      

   2. Incoming Resources

      All incoming resources including grant income, are included in the Statement of Financial Activities when the charity is entitled to the income, is certain that the resources will be received, and the amount can be quantified with reasonable accuracy. The following specific policies are applied to certain categories of income.

      
      

      • Non-refundable deposits are recognised as deferred income. Income from hiring out the Hall and provision of the bar facility is recognised on the date of the hire taking place.

        
        

      • Donated services and facilities are included where the value to the charity is reasonably quantifiable and measurable. They are valued in the accounts at the amount the Trustees would have been willing to pay for the services and facilities on the open market. The value of services provided by volunteers has not been included in these accounts.

        
        

   3. Resources Expended

      
      

      Liabilities are recognised as resources expended as soon as there is a legal or constructive obligation committing the charity to the expense. Resources expended include attributable VAT which cannot be recovered, as the charity is not registered for VAT and it is reported as part of the expenditure to which it relates.

      
      

      • Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

        DORRIDGE VILLAGE HALL ASSOCIATION

        NOTES ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 (cont’d)

        
        

      • Governance costs include those costs associated with meeting the constitutional and statutory

        requirements of the charity and include the independent examiner’s fees.

        
        

      • All costs are allocated between the expenditure categories of the Statement of Financial Activity on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis as set out in Note 4.

   4. Fund accounting

      
      

      Funds held by the charity are either:-

      1. Unrestricted general funds – these are funds without specified purpose and are available as general funds.

      2. Designated funds – these are funds set aside by the trustees out of unrestricted general funds for specific future purposes or projects.

         
         

      3. Restricted funds – these are funds which can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

      
      

      Transfers between funds are made to cover deficits on individual restricted funds and to recognise fixed assets acquired with restricted income, but with no further restrictions on use, within unrestricted funds.

   5. Depreciation

      
      

      Depreciation is calculated to write off the cost of fixed assets over their anticipated useful lives. It is applied at the following rates:

      
      

      Leasehold property – over 35 years or the remaining period of the lease New Build Extension – over 25 years or the remaining period of the lease Improvements to leasehold property – over 18 years or the remaining period of the lease Fixtures and fittings – 20% straight line

      
      

      Fixed assets costing less than £500 are not capitalised.

      
      

2. Trustee Expenses and Related Party Transactions

   Reimbursed expenses totalling £25 were made to a Charity Trustee to cover the cost of expenses when travelling to and from the Hall to meet the needs of hirers (2022 – £25). Other officers’ expenses of £nil (2022: nil) were reimbursed during the year.

   
   

   The Trustees did not receive any remuneration during the year (2022- £nil). No amounts were owed to Trustees at 31 March 2023 or at 31 March 2022.

3. Average number of Employees

   
   

   During the year the average number of people employed by the charity was nil (2022 nil)

   
   

   DORRIDGE VILLAGE HALL ASSOCIATION

   NOTES ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 (cont’d)

4. Donations and Legacies

   
   

   		2023			2022
   	Unrestricted	Restricted	Total	Unrestricted	Restricted	Total
   	£	£	£	£	£	£
   Donations /Covid 19 Govt Grant and local organisations	11	0	11	2,678	0	2,678
   Legacy received	0	0	0		0
   	£11	£0	£11	£2,678	£0	£2,678

   
   

5. Charitable Activities – Provision and Maintenance of Village Hall

   
   

   		2023			2022
   	Unrestricted	Restricted	Total	Unrestricted	Restricted	Total
   	£	£	£	£	£	£
   (a) Direct charitable expenditure:
   Ground rent, rates, licences & waste disposal	3,305	–	3,305	2,627	–	2,627
   Gas	2,236	–	2,236	2,353	–	2,353
   Electricity	2,418	–	2,418	2,331	–	2,331
   Insurance	2,104	–	2,104	1,833	–	1,833
   Cleaning services	6,235	–	6,235	4,697	–	4,697
   Depreciation	15,884	–	15,884	15,503	–	15,503
   Repair and maintenance	9,648	–	9,648	3,632	–	3,632
   	£41,830	£Nil	£41,830	£32,976	£Nil	£32,976
   (b) Support costs:
   Office expenses and consumables	616	–	616	1,428	–	1428
   Telephone and Broadband	677	–	677	872	–	871
   Advertising and web site	177	–	177	126	–	126
   Governance costs:
   Independent examiner’s fee Legal Fees	684 0	–	684 0	660 0	–	660 0
   	£2,154	£Nil	£2,154	£3,086	£Nil	£3,086
   Expenditure on Charitable Activities	£43,984 ======	£Nil ====	£43,984 ======	£36,062 ======	£Nil =====	£36,062 ======

   
   

   Support costs have been allocated to the provision and maintenance of the Village Hall as this is the

   charity’s only significant cost generating activity.

   DORRIDGE VILLAGE HALL ASSOCIATION

   NOTES ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 (cont’d)

6. Fixed Assets

   
   

   	Leasehold Property	Improvements to Leasehold Property	Fixtures and Fittings	Total
   	£	£	£	£
   Cost
   1 April 2022	225,438	47,062	57,953	330,453
   Additions	0	0	7,290	7,290
   At 31 March 2023	£225,438 =======	£47,062 ======	£65,243 ======	£337,743 =======
   Depreciation
   1 April 2022	109,744	28,321	46,767	184,832
   Provided in year	7,828	3,740	4,316	15,884
   At 31 March 2023	£117,572 ======	£32,061 ======	£51,083 ======	£200,716 =======
   Net Book Amount
   31 March 2023	£107,866 ======	£15,001 ======	£14,160 ======	£137,027 ======
   31 March 2022	£115,694 ======	£18,741 ======	£11,186 ======	£145,621 ======

   
   

7. Debtors

   
   

   	2023	2022
   	£	£
   Other debtors	2,205	3,783
   Prepayments	2,566	2,152
   	£4,771 =====	£5,935 =====

   
   

8. Creditors

   
   

   	2023	2022
   	£	£
   Accrued expenditure	6,891	3,775
   Deferred income	5,083	6,397
   	£11,974 =====	£10,172 ======

   
   

   Deferred income represents deposits taken in the financial year for hall bookings made after the year end. All

   of the previous year’s deferred income was released to hall hire income in the current year

   DORRIDGE VILLAGE HALL ASSOCIATION

   NOTES ON FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023(cont’d)

   
   

9. Analysis of Net Assets between Funds

   
   

   		2023			2022
   	Unrestricted	Restricted	Total Funds	Unrestricted	Restricted	Total Funds
   	£	£	£	£	£	£
   Fixed Assets	137,027	–	137,027	145,621	–	145,621
   Bank	115,476	–	115,476	93,222	–	93,222
   Debtors	4,771	–	4,771	5,935	–	5,935
   Creditors	(11,974)	–	(11,974)	(10,172)	–	(10172)
   Total Funds	———– £245,300 =======	—— £nil ====	———– £245,300 =======	———– £234,606 =======	—— £nil ====	———— £234,606 =======

   
   

10. Movement in Funds

    
    

    	At 1 Apr 2022	Incoming Resources	Outgoing Resources	At 31 Mar 2023
    	£	£	£	£
    Total Restricted Funds	–	–	–	–
    Unrestricted Funds	234,606	54,678	(43,984)	245,300
    Total Funds	£234,606 =======	£54,678 ======	(£43,984) ======	£245,300 =======

    
    

11. Controlling Party

The Charity was under the control of the Management Committee and Charity Trustees, as detailed on page 1, throughout the current year. Refer to the previous year’s Annual Report for a full list of the Committee Members who served during that year.